How to Write Payroll Policy & Procedures Manual

If you ask most payroll departments do you have a Payroll Policy and Procedures
Manual most will either say “it is something we haven’t got around to yet” or “we
are in the processing of writing one”. Those that do have a proper Policy and
Procedures Manual usually admit that either they never look at it (probably because someone who is not hands on payroll has written it) or the manual is out of date.

This half day course will help you to review your existing manual if you have one and help you write a useful manual if you haven’t.

As we move more and more into online processes we need to ensure that our
policies and procedures are fully documented and up to date.

Many of our students studying Payroll Alliance Distance Learning Diplomas fi nd
this assignment diffi cult so we are offering this course to current students at a
special price. Please quote your student number when booking to qualify.


Course Programme
• Why do you need a policy and procedure manual?
• What should it contain?
• What is the difference between a policy, a procedure and a checklist?
• Using Appendices – what to include in the body and what to use as a reference
• Writing to your audience, not to your boss or yourself
• Simple techniques to make it interesting and useful
• Mapping the process – make sure you are including everything
• Logical sequencing
• Contents and Index – can your audience fi nd what they need?
• How many copies should you have of the manual and where should you keep it?
• Keeping it up to date
• Ensuring staff use it and follow the procedures




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